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 Definition Meeting Agenda

A meeting agenda is the list of items that participants hope to accomplish at a meeting.
The agenda should be distributed to participants several days in advance of a meeting, minimally 24 hours, so that participants have the opportunity to prepare for the meeting.
Creating a Meeting Agenda
Creating a Meeting Agenda

Creating a Meeting Agenda

The agenda communicates important information such as:
  1. Topics for discussion
  2. Presenter or discussion leader for each topic
  3. Time allotment for each topic
  • The agenda provides an outline for the meeting (how long to spend on which topics)
  • The agenda can be used as a checklist to ensure that all information is covered
  • The agenda Lets participants know what will be discussed if it's distributed before the meeting.
  • The agenda provides a focus for the meeting (the obiective of the meeting must be clearly stated in the agenda)
All agendas should list the following items:
  • Meeting start time
  • Meeting end time
  • Meeting location
  • Topic headings
  • Include some topic detail for each heading
  • Indicate the time each topic is expected to last
  • Indicate which meeting participants are expected to be the main topic participants

Sample Agenda Meeting Agenda

Internet Marketing Association
Meeting Agenda
Start 10:00 a.m in Board Room
TimeResponsibleItem
5 minPresidentOpening Remarks
20 minVPMVP Membership Report
  • intramural report
  • new member program intro
7 minVPFVP Financial Report
  • status of budget
  • housebill status
7 minVPRVP Rush Report
  • status of current efforts
  • status of next term plans
5 minVPIVP Internal
10 minVPEVP External
15 minCommunity RelationsGuest Speaker
End at 11:10
Let's keep on track!
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